Time Tracking

Time Tracking lets you record your working time with simple mouse clicks and link it to projects for billing and reporting.

Create a new time entry

  1. Click the 'Add new time entry' icon in the top-right corner.
  2. Enter a subject for the entry.
  3. Link the entry to a project.
  4. Optionally set the billing type and change the owner.
  5. Click the 'Start' icon to begin tracking time.

Stop a running time entry

Hover over the running entry in the list and click the 'Stop' icon on the right.

Edit a time entry

Click on the entry to open it, make your changes, then click the 'Save' icon in the top-right corner.

Note: you can only edit time entries that have been stopped.

Delete a time entry

Click on the entry to open it, then click the 'Delete' icon. A confirmation dialog appears — click 'OK' to confirm the deletion.

Configure billing rules

Billing rules determine how recorded working time is calculated to meet contractual agreements, such as maximum working hours per day. Billing rules are implemented as Unusual Suite products. To add a new billing rule:

  1. Click the 'Add' icon in the tabs, then select Configuration.
  2. Select Products in the dropdown on the upper left.
  3. Click the 'Add' icon in the upper right to create a new product.
  4. Set a name and a price, and select a currency.
  5. In the Hour equivalent field, define how many hours that product represents.
  6. Optionally define the increment by which work time is aggregated.
  7. Optionally set a minimum number of hours billed each time you start working.
  8. Optionally cap the maximum hours billed per day.

If you leave the increment, minimum, and maximum fields at their default values, the associated calculation logic will not trigger.

View billable hours totals per project

Open the project detail view, then go to the 'Time tracking' tab. Unusual Suite displays the billable hours total at the top of the time entries Power-Grid. Use the dropdown in the top right to apply filters — the total adjusts automatically to reflect the filtered results.

Share time entries as a report

You can share time entries with customers or colleagues by generating a report. To do this:

  1. Open the project and go to the 'Time tracking' tab.
  2. Apply any filters you need.
  3. Click the 'More' icon in the top right and select Create report.
  4. Select your report parameters and click 'OK'.
  5. Save the report as a PDF by clicking the 'Save' icon.

Export time entries to MS Excel

To create a custom MS Excel document from your time entries:

  1. Click the 'More' icon and select Export time entries to MS Excel.
  2. Power-Chat opens in Unusual Suite — provide detailed instructions for how you want the time entries exported.

Each project is placed in its own worksheet within the Excel file. You can also save your customised Excel document as a template to reuse it in the future.