Documents

Unusual Suite includes a fully integrated office solution powered by Collabora Online. You can create, edit, and collaborate on documents, spreadsheets, presentations, and graphics without leaving the app.

What You Can Create and Edit

The built-in editor supports a wide range of file types across four content categories.

  • Text documents — Reports, letters, and other written content. Supported formats: .odt, .docx, .doc, .rtf, .txt.
  • Spreadsheets — Data tables, formulas, and analysis. Supported formats: .ods, .xlsx, .xls, .csv.
  • Presentations — Slideshows and slide-based content. Supported formats: .odp, .pptx, .ppt.
  • Graphics and diagrams — Flowcharts, technical illustrations, and visual layouts using vector-based drawing tools. Supported formats: .odg, .svg, .pdf, with export options to .png, .jpg, and more.

No additional software or plugins are required. Wherever document or graphic editing is supported in Unusual Suite, you will find the option to launch the editor directly.

Upload a Document

You can add a new document to Unusual Suite at any time — through the documents Power-Grid.

  1. Click the 'Add new document' icon .
  2. Drag your file into the dialog box, or click 'Pick files' to browse for it.
  3. Optionally, you can allow Unusual Suite to scan the document for contact information. If any is found, a contact record and a task can be created to help you track your to-dos.

Edit Document Properties

You can set the document type, add a description, assign labels, and link the document to other records.

  1. In the documents Power-Grid, hover over the document row and click the 'Edit' icon on the right.
  2. Set the document type and update any other properties you want to change, such as the description or labels.
  3. Click the 'Save' icon to save your changes.

Link a Document to Existing Records

You can link a document to projects, contacts, or activities so it appears in the 'Documents' tab of the respective record.

  1. Open the document properties by clicking the 'Edit' icon .
  2. Scroll to the 'Linked' section at the bottom of the properties panel.
  3. Select the type of record you want to link to, for example a project.
  4. Start typing the name of the record and select it from the dropdown list that appears.
  5. Click the 'Save' icon to save your changes.

The document now appears in the 'Documents' tab of the linked record. To remove the link, go to that tab and unlink it there.

Document Preview

Hover over the quick-actions bar on the right side of a document row. A preview of the uploaded document is displayed automatically — there is no need to open it.

Document Summary

Every document can have an AI-generated summary. When a document is uploaded — either manually or as an email attachment — the AI automatically generates a summary and populates the description property. The AI also attempts to identify the document type, for example 'Info', 'Quote', or 'Order'.

To view the summary, hover over the document row in the documents Power-Grid and click the 'Show summary' icon in the quick-actions bar.

If the document contains contacts, organizations, or activities, the AI extracts those records as well. You can choose to create links to them and import any that do not yet exist in your system.

Generating the summary takes a moment. If it is not yet shown, wait briefly and check again.

Publish a Document

Publishing a document creates a shareable link that anyone can use to view and download the document — even without access to Unusual Suite. This is useful for sharing documents with customers or colleagues outside your organization.

  1. In the documents Power-Grid, hover over the document row and click the 'Edit' icon .
  2. Click the 'More' icon and select 'Publish document'.
  3. Click the 'Copy to clipboard' icon to copy the link.
  4. Paste the link and send it to the recipient. They can view and download the document by clicking the link.

The 'Published' column in the documents Power-Grid shows whether a document is currently published.

Unpublish a Document

When you unpublish a document, the existing link immediately becomes invalid and the document is no longer accessible to anyone who has it.

  1. Hover over the document row and click the 'Edit' icon .
  2. Click the 'More' icon and select 'Unpublish document'.

If you publish the document again later, a new link is generated. The old link no longer works. Share the new link with everyone who needs access.

Publishing Security

Every link to a published document contains a 64-character key that is generated randomly when the document is published. The key is unique and cannot be guessed.

Publishing is a security-sensitive operation. Only users whose profile includes 'Read' and 'Write' permission for the 'Published' property on 'Documents' can publish or unpublish documents.

Email Attachments as Documents

Email attachments are automatically stored as documents in Unusual Suite, so you do not need to upload them separately.

Here is how attachments and documents relate to each other:

  • Links and activities of the email are also available on the attachment document.
  • Adding new links or activities to the email also adds them to the attachment document.
  • Removing links or activities from the email does not remove them from the attachment document.
  • If an identical document already exists, an incoming email references the existing document instead of creating a duplicate.
  • Documents created by an incoming email are automatically deleted when that email is deleted.

To open the email associated with a document, find the 'Email' column in the documents Power-Grid and click the email icon in the corresponding row.

Supported File Types for Email Attachments

The following file types are supported as email attachment documents:

  • DOCX, HTM, HTML, ODT, PDF, PPTX, RTF, TXT, XHTM, XTML

These image file types are also supported, provided their OCR-scanned text content is longer than 100 characters:

  • PNG, JPG, JPEG, BMP, WEBP