The Invoices module lets you create, customise, and send professional invoices to your customers. Unusual Suite invoices are compliant with the XRechnung 3.0.1 (CII) X-Invoice standard.
What you can do with Invoices
Create and send personalised invoices to your customers.
Edit invoice details such as recipient, address, invoice number, and due date.
Add an introduction, payment terms, and a footer.
Select a standard layout template or upload your own custom design.
Edit invoice details
Start by selecting the recipient from your Unusual Suite database, either as a Contact or an Organization. Then complete the following fields:
Choose the correct address for the recipient.
Set a unique invoice number.
Define a due date.
Optionally add an introductory message, payment terms, and a footer.
Choose a layout — pick a standard template or upload your own HTML-based design.
If needed, attach a purchase terms document that will be included in the email sent with the invoice.
Click 'Save' in the upper-right corner when finished.
Add line items
Go to the 'Line items' tab and click the 'Add' icon to insert new items. Select a product and its default properties — price and description — appear automatically. You can adjust any of these details as needed. Products are configured in the Configuration module. The total price at the top of the Power-Grid updates in real time as you add items.
The 'Time entries' icon at the top of the line items section lets you add recorded work time to your invoice. Choose the project where the time was tracked, define the time range, and set how the total duration should be rounded. Once confirmed, Unusual Suite automatically creates line items from those time entries and adds them to the invoice.
Apply a discount
You can apply an optional discount at the top of the line items section. Both fixed and percentage discounts are supported. The total price updates automatically when a discount is applied.
Understand price rounding
Each product in Unusual Suite has a net price, a VAT rate, and a gross price. Prices are calculated using the following rules:
Calculated prices are rounded to 2 decimal places.
If the net price of a product is defined, the gross price is calculated by applying the VAT rate.
If the gross price of a product is defined, the net price is calculated by applying the reverse VAT rate.
Net and gross prices are each multiplied by the purchased quantity.
The total net price and total gross price of all purchased items are summed. The difference between the total gross and total net is the VAT amount.
Use a custom invoice template
Invoice templates are HTML documents that support variables that get replaced with actual invoice data when the invoice is composed. To register a custom template:
Upload the HTML template to Unusual Suite.
In the Power-Grid, hover over the document and click the 'Edit document properties' icon.
Set the document type to Invoice template.
Click 'Save' .
Create or upload purchase terms
Purchase terms are attached to the email sent with your invoice. To create or upload them:
Go to the Documents module and click the 'Add' icon.
Select Text document to write your terms directly, or upload an existing file.
Save the document, then click the 'Edit document properties' icon and set the type to Purchase terms.
Compose and send an invoice
Once your invoice is ready, click the 'Compose invoice' icon to preview it. You can then send it by email using the 'Send' icon. The email includes the invoice, the X-Invoice document, and any attached purchase terms. You can also apply an email template to the message. You can also download or print the invoice — most browsers let you save it as a PDF through the print dialog.
Additional features
Add notes to an invoice just like any other record in Unusual Suite.
Chat with your team about an invoice using the built-in team chat.
Invoices depend on accurate product configuration and properly assigned document types. Make sure your templates are uploaded and your purchase terms are set to the correct type before sending.